Guides
Learn Rook Ready inside out
Short, focused walkthroughs of the workflows your club runs every week.
Getting started
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Onboarding
Getting Started with Rook Ready
Create your club, set up your profile, and get ready to add your first member. About 5 minutes.
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Roster
Adding Members to Your Club
Three ways to get your roster into Rook Ready — one at a time, bulk CSV, or invitations. About 10 minutes for a typical small club.
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Events
Creating Your First Event
Fill out the event form, publish, and your club has its first event on the calendar — about 5 minutes from blank slate to published. Sets you up to record attendance next.
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Attendance
Recording Attendance
Mark Present, Absent, Late, or Excused for every member at an event — bulk by default, individual where it matters. About 2 minutes per event.
Running your club
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Communication
Sending Announcements
Compose, scope, schedule, and send messages to your club — about 3 minutes for a typical announcement. Keep members in the loop without spinning up an event.
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Forms
Building Registration Forms
Build a public sign-up form, share the link, and review submissions — about 5 minutes to publish, then review as they roll in. A Rook plan feature.
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Member data
Defining Custom Fields
Capture data specific to your club — USCF ratings, school grades, dietary restrictions, anything default member fields don't cover. About 2 minutes per field. Pawn includes 5 fields; Rook is unlimited.
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Billing
Billing & Subscription
Pawn is free for clubs up to 30 members. Rook unlocks unlimited members and the rest of the features. About 5 minutes to set up a paid plan; cancel anytime.
Tournaments
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Tournament setup
Set Up a Tournament and Open Registration
Go from "I have a club" to "registration is open" — sections, pricing and windows, how players pay, and the directors who'll help you run it.
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Tournament Director
Run Your Event, Round by Round
The director's playbook for running a rated Swiss — pair, post, score, and advance each round, plus exactly what to do when a result is wrong, a player withdraws, or someone walks in late.
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Tournament Director
Close Out and Submit to the USCF
Finish a rated event — mark it complete, settle the prizes, and generate the USCF rating report from the results you already entered.
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Tournament Director
Run a Team Event
The team-championship playbook — team sections, the free-agent pool, board order, alternates, and how individual results roll up into team standings.
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Team captains
Manage Your Team
For team captains — register your team, save your manage link, and fix your roster (add players, mark alternates) any time before the event, no account needed.
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Players & parents
Enter a Tournament
Sign up for a tournament — as a player, or a parent registering one or more kids, including players who aren't club members yet. Pay by card, link, or at the door.
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Players, parents & spectators
Follow the Tournament
Find the pairings, your own games, and the live standings while an event is underway — on web or your phone, no login required.
