Every piece your club needs.
Rated tournaments front and center — from open registration to the USCF rating report — with members, events, attendance, and announcements around them.
If your last tournament lived in a spreadsheet, pairing software, and a group text — we built this for you.
Tournaments
Rated Tournaments
Run a USCF-rated event end to end — from open registration to the rating report — on the roster you already have. The full tournament module is part of the Rook tier, and every club gets a 14-day free trial.
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Swiss Pairings
Generate each round with a pairing engine built to the USCF rules — score groups, color allocation, and look-ahead handled for you. Review before you post.
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Live Standings & Tie-Breaks
Results roll into standings as you enter them, with the common tie-break systems computed automatically. Players and parents follow the crosstable from their phones — no login required.
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USCF Rating Report
When the event closes, export the rating submission the USCF expects — generated from the results you already entered, no hand assembly.
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Online Registration & Entry Fees
Players sign up through a form that captures USCF ID and section, with existing members pre-filled. Take entry fees by card, payment link, or at the door.
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Team Events
Team sections with board order, alternates, and a free-agent pool — individual results roll up into team standings automatically.
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Tournament Director Roles
Hand a director the keys to run rounds without making them a club admin. Scoped access for the people at the board.
Members
Member Management
Keep your club organized with powerful member management tools.
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Member Profiles
Store detailed member information including contact details, emergency contacts, and membership status.
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Custom Fields
Add club-specific fields like USCF ratings, skill levels, preferred time controls, or any data you need. Up to 5 on Pawn, unlimited on Rook.
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Contact Management
Link parents, guardians, and other contacts to members. Perfect for youth chess programs.
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Member Invitations
Invite new members via email. They receive a personalized welcome and can set up their profile immediately.
Events
Event Scheduling
Plan and manage all your chess club activities in one place.
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Standard Event Types
Tournaments, lessons, practices, workshops, meetings, and casual play sessions out of the box.
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Custom Event Types
RookDefine your own event types — match what your club actually runs.
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Event Registration
Enable online registration with capacity limits. Members can RSVP with Yes, Maybe, or No.
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Recurring Events
RookSet up event series for weekly lessons or monthly tournaments that automatically repeat.
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Location & Details
Add venue information, descriptions, and any special instructions for your events.
Sold? Get back to running your club.
Attendance
Attendance & Tracking
Never lose track of who attended your events.
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Attendance Recording
Mark members as Present, Absent, Late, or Excused. Quick bulk actions for efficient tracking.
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Attendance History
View past attendance for any event, and look up a member's attendance record any time.
Communication
Communication
Keep your members informed and engaged.
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Announcements
Send club-wide announcements with a rich text editor. Add links and formatting.
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Email Notifications
Automated emails for event reminders, registration confirmations, and welcome messages.
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Custom Email Templates
RookCustomize your email templates with your club's branding and messaging.
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Targeted Messaging
Send announcements to your entire club or to a hand-picked set of members.
Pages for your situation
Tournament software · Chess club software overview · For school chess programs · Parent portal · vs. SwissSys · vs. ChessNut · vs. Spreadsheet · For ChessKid coaches
Ready?
Run your club without the spreadsheet.
Free for clubs up to 30 members. No credit card.